by Brian Clark | culture, Employee Engagement, Innovation, on-boarding, Performance, succession planning, Uncategorized
Welcome Aboard. Sink or Swim With On-boarding.
Imagine you are marooned on an island inhabited by a tribe of friendly people but culturally vastly different to what you are used to. All of the norms of this tribe are not threatening but far outside your patterns of behaviours. You can imagine how difficult and intimidating this would be. Why do you think it is any different when people join organisations as new hires?
The experience a new recruit has joining a new organisation has an enormous impact on how soon a person ramps up to effectiveness and how quickly they become engaged with the organisation and its culture. You can refer to the previous blog for a great definition of employee engagement.
If you have ever experienced a bad hire and either had to take action to remove a new hire or they leave quickly on their own accord, the impact goes way beyond the cost, pain and frustration of having to start a recruitment process again or settle for your second or third choice. The ripple impacts of a bad hire hit your culture widely and deeply. You can reduce or eliminate these risks by developing a solid on-boarding strategy.
Here are some ideas that I have seen work well in some of my clients’ organisations. Some of these ideas work better for some organisations and less so for others depending upon a number of factors such as industry, location, resources and culture. You should also consider the type of position you are inducting.
You may have a different style of on-boarding processes in your sales team as opposed to your finance team. These differences take into account the type of individual[s] you are inducting and the culture of the team they are joining.
Here are some ideas:
- Start the induction early using your LMS or other web based platform. Start the process before they arrive for day one by offering some online videos, courses and information they can review in their own time. Make this fun, interesting and collaborative.
- Include a social gathering either prior to day one or shortly after. You can make it a dinner with their new manager or a small gathering of their manager and team members.
- Make the induction a ‘high touch’ experience. I am always surprised how often a new hire is sitting alone in their office or workstation going through induction. This is sending all the wrong messages to the new hire. Include different people to interact, support and coach the new person. Do this even if you are inducting a number of people at once and use workshops to deliver induction training.
- Include some online learning and collaboration to deliver a ‘blended’ approach. You do not need to use costly learning content. You can use some home-grown videos, presentations and links to other resources.
- Add sense of achievement when a person completes their induction. You can have a small team social gathering over coffee, deliver a certificate of completion or another gift or token signifying the completion of the induction. Using a certificate or token item makes a great cultural ‘tradition’ and you can award them retro-actively if you want to.
- Include some interface between the inductee[s] and senior management. Choose the highest senior level leader you can but choose wisely. Do not make the mistake of choosing a senior leader who does not have the commitment to successful inductions and culture required or is not reliable to stick to appointments. This tactic can backfire if you choose a leader who considers this a nuisance and cancels appointments or lacks the EQ to conduct a meeting with new hires effectively.
- After the induction process is completed include a meeting schedule for a month or two after. I suggest a coffee or informal meeting of about 10 to 15 minutes duration and conducted by human resources or another manager; not their direct manager. The purpose of these meetings are to get some feedback, check for any barriers to work objectives and be alert for some innovation. It is surprising how a newly hired person will identify areas for business improvement and innovation. They are not yet fully immersed in the role and the ‘third party’ perspective is priceless.
A great induction process takes work and attention. The induction process needs to designed and documented. The process needs to be aligned with the organisation’s strategy and supported at all levels including specifically the CEO and other ‘c’ level executives.
If you are considering developing a new induction strategy or re-developing an existing one, we can have a discussion and share some ideas. You can keep your focus on your objectives and we can help you develop, implement and execute an effective on-boarding/induction strategy.
by Brian Clark | Employee Engagement, Performance, performance management, succession planning, talent retention, Uncategorized
We have heard this statement over and over “People join organizations and quit managers.” But is there any truth to it? According to two different research reports, one reason people leave organizations is due to the boss. Kenexa research shows that 30% of turnover is due to the boss. Forbes completed a study titled, “Why Your Top Talent is Leaving in 2014 & What It’ll Take to Retain Them” and they cite that 37% of top talent is leaving due to Boss’ Performance.
Research conducted by Gallup, Inc. supports the statistics from Kenexa and Forbes. They go on to quantify the qualities employees want in a manager. The top four are:
- Managers who show care, interest and concern for their staff
- To know what is expected of them
- A role which fits their abilities
- Positive feedback and recognition regularly for work done well
One of the reasons employees leave is because of their boss. So, to improve retention, we need to improve boss’ performance. How do organizations improve management performance? Here are a few ideas:
- Set clear performance expectations. Your leaders need to know that you expect them to be good leaders and that you want them to show their employees that they care, are interested in them, provide feedback and recognition, to provide employees with a job that fits their abilities and that employees understand what is expected of them.
- Train your leaders. Offer your leaders management development opportunities on the qualities and capabilities you want your leaders to demonstrate. Ensure that the courseware helps your leaders apply the training on the job. Remember – your leaders will only become good at being a leader if they practice the content in the courses they completed.
- Be a good role model. Model the qualities you expect of your leaders.
Author: Cindy Pascale
Cindy Pascale is the CEO and co-founder of Vado and has 16+ years of HR, Training & Development and OD leadership experience and 12 years running talent management, development and assessment companies. Vado is the e-learning courseware provider ‘changing the face of learning’.
by Brian Clark | Employee Engagement, engagement, performance management
It used to be a joke that if you had a job title change to ‘Special Projects’ you were headed out the back door of your employment. Maybe the joke still lives. However, I have met plenty of very talented problem solvers having a job title the same or similar to ‘Special Projects.’
This tactic requires a bit of a mind shift on the part of some leaders and managers who are wedded to the traditional job description without flexibility. It is time to re-consider how we structure work in our organisations to enable people to more fully utilise their skills, creativity, problem solving and decision making. How do we do this? Projects.
Projects is a big word with a huge spectrum of complexity. For the purposes of this tactic you can control the size, scale and complexity of projects based on your organisation and the people you have on your team. I like this definition of ‘project’ I found when I ‘Googled’ the word,
‘an individual or collaborative enterprise that is carefully planned to achieve a particular aim.’
People at all levels of your organisation can work on a project basis. My clients have struggled at times to structure a position into a project framework. This problem is commonly encountered with jobs involving repetition and reactive work; office administration, personal assistants, reception, manufacturing, warehousing etc. For these types of positions, I recommend looking at option 3 in the list below.
The entire job description is documented as projects –
- Full project descriptions, plans and resources
- Project titles/outcomes are included in the position description and the employee creates the project plan and resources
- Projects are added to the job description based on current skills or skills that are to be developed.
I have included a short list of some of the attributes and benefits to an organisation and its people when the project framework is applied to job descriptions.
- Provides a sense of personal responsibility to be accountable for project outcomes.
- Projects can enable employees in repetitious and/or reactive positions to have a ‘release valve’ to tap into their interests and develop their skills. This is definitely a boredom prevention strategy.
- There is less risk of ‘task’ and ‘focus’ drift with defined tasks, milestones and completion dates.
- Projects are conducive to manager – employee collaboration to address performance hurdles, roadblocks, training needs and other important relationship building interactivity between managers, supervisors and team members.
- Project methodology leaves less room for vagaries in an individual’s or team’s performance.
- Successful execution of projects creates positive momentum in a person’s career and often contributes to a greater sense of meaning about their work.
This tactic can be implemented in a pilot roll out for selected positions within your organisation or for new inductees. By implementing as a pilot you can devote some time to testing and evaluating new work flows, reporting and performance systems. The manager and supervisors impacted by this pilot will likely require some training and coaching to facilitate and support these changes.
If you have the opportunity you should check in with your ‘C’ level and/or senior management to learn how they structure their work. You should find that they are all outcomes focused and often their work plans are very close to project methodology. If this is the case you have a golden opportunity to garner support for this and other engagement tactics.
Would you like to explore this tactic in more detail? Get in touch and we can help you get a plan together.
